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IPP News

United States Department of Agriculture (USDA) recently partnered with the U.S. Department of the Treasury’s Bureau of the Fiscal Service to complete a 14-month, phased implementation of the Invoice Processing Platform (IPP). Find out more >

About IPP

IPP is a Web-based system that provides one integrated, secure system to simplify the management of vendor invoices and intra-governmental transactions. It is offered at no charge to federal agencies and their vendors.

Federal Agencies Vendors

Benefits

IPP can help federal agencies avoid Prompt Payment penalties by supporting more efficient invoice processing while automating invoice collection, validation and approval workflows. Vendors can manage their receivables more easily using one system to transact with multiple agencies.

  • IPP saves federal agencies and vendors time and money by automating formerly paper-based processes, and it is offered at no charge.
  • IPP provides one integrated, secure platform located outside of agencies’ core financial systems.
  • IPP improves financial management by promoting standard processes to manage government invoices with increased controls.
  • IPP is configurable to support agencies’ business rules and is compatible with existing business systems.
  • IPP is supported by the Treasury Department, which oversees all upgrades and enhancements.

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Features

IPP offers five modules federal agencies can adopt together, alone or in phases to achieve more efficient invoice processing.

  • Electronic Purchase Orders. Agencies can upload POs to IPP from their business systems, notify vendors when they post a new PO and give vendors online access to POs, which results in greater visibility into all transaction data and documents associated with a PO.
  • Electronic Invoices. IPP gives vendors multiple ways to submit invoices, such as by pre-populating invoices with data from POs within the system, creating invoices online without a PO or using electronic file submission.
  • Automated Workflow. IPP automates and supports a sophisticated invoice approval process by offering multiple approval steps and options to delegate, reassign or escalate an invoice if it is not processed promptly.
  • Payment Notification Service. Vendors can go online to check payment status, or choose to receive e-mails with a simple notification of payment or detailed remittance information. This service reduces payment status inquiries and enables vendors to more easily manage their receivables and match payments to specific invoices.
  • Intra-governmental Buy/Sell Transactions. IPP supports more efficient buy/sell transactions between federal agencies by ensuring consistent communication between trading partners and providing visibility into each stage of the transaction.

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Federal Agencies Using IPP